Best overall cost considers all costs for the goods to arrive at required destination. In addition to unit price, buyer would consider delivery, warranty, etc...
Sometimes referred to as the “lowest responsible bidder/quote provider”, having the ability, capacity and skill to meet the requirements of the bid/quote.
Goal is to eliminate most Blanket orders by 7/1/18.
Blankets will be permitted in very limited cases were the supplier will not accept the ProCard or the commodity is on the ProCard prohibited items listing. Once example of permissible use of blanket orders will continue to be utilities.
The plan is to move all purchases under $5k to the ProCard, unless the item or service required is on the Prohibited Items list or the supplier does not accept Visa. Goods and services that cannot be purchased with the ProCard will continue to require a Requisition.
Simple food delivery (take-out or delivery type items) is acceptable on the ProCard. Professional catering food and having company personnel on campus require a Certificate of Insurance and Purchase Order (to be covered by our T&C’s). Campuses are encouraged to use Chartwells for catering service. Maricopa’s contract with Chartwells requires that the colleges provide Chartwells with the opportunity to provide a quote for catered events.
Procurement Contracts are not to be sent to Legal for review without a requisition. To maximize efficiency, Legal will only review Procurement Contracts that are attached to an approved requisition. FMS is the system of record and needs to show that the Requisition was routed through and approved by legal regardless of the dollar amount.
Yes. Attach the Supplier “Decline to Quote” response to the Requisition
Limits are set based on need and usage. Permanent increases to the transaction limit can be requested and approved in certain circumstances. Permanent increases to the cycle/monthly spending limit can be requested if the current limit is not meeting the needs of the cardholders department. Temporary increases can be set for peak usage times, such as start of a semester with the limit returning to the previous level at a certain date or following a specific purchase. Limits can also be reduced to $1 during non-usage times, such as summer.
Contact your Fiscal Office to request limit changes.
Fleet vehicles (vehicles owned by the District) require use of the Voyager fleet card.
The Voyager fleet card can also be used to pay for emergency road side assistance.
Roadside services available on the Voyager fleet card include :
- Emergency minor Mechanical Repair (as necessary to remobilize vehicle)
- Tire change (with an inflated spare provided by Fleet Owner)
- Battery (jump start)
- Fuel (delivery of emergency supply of fuel). If necessary fuel is not available - vehicle will be towed.
- Lockout (assisted re-entry to locked vehicle – not locksmith service)
- Towing (towing of disabled vehicle to destination of choice)
For additional information regarding the Voyager fleet card, please contact District Purchasing.
City of Phoenix, City of Tucson and ADOT have certification programs.
Their consolidated list is located at https://utracs.azdot.gov/Search
MCCCD is upgrading the FMS Supplier Portal to better identify Small Businesses. Changes should be implemented by Q1’ FY17/18.